Request for Quotation (RFQ) for Hotel Accommodations and Services for UNDP-YECAP

About the organization

Youth Innovation Lab (YI-Lab) is a not-for-profit civic tech company that works at the intersection of emerging cutting-edge technological tools and their applications by equipping young professionals to solve emerging challenges in our community. YI-Lab’s mission statement is, ‘to engage young people to bridge science to people and policy through innovation’. YI-Lab harnesses indigenous knowledge, citizen science approach, develops low-cost technological solutions, promotes open data, promotes entrepreneurship, and conducts evidence-based advocacy campaigns. YI-Lab provides a conducive environment for young people to co-create solutions for inclusive development.

About the project

The YECAP Nepal Shakers Fellowship 2025 aims to empower youth-led CSOs by enhancing their technical, leadership, and advocacy capacity. The program focuses on five key pillars identified by YECAP’s regional survey: fundraising, policy influence, leadership, scaling, and networking. Fellows will gain practical skills in climate science, fundraising diversification, proposal development, policy advocacy, project management, and community mobilization, while building cross-sector partnerships with government, academia, and the private sector. 

Special emphasis is placed on empowering women and marginalized youth leaders, equipping them with the skills, confidence, and platforms to lead meaningful climate action. A central component of the fellowship is a five-day residential workshop, where fellows will receive hands-on training and co-develop five youth-led climate action proposals. These proposals will be presented to key stakeholders for potential integration into municipal development plans and to explore technical and financial support. 

By bridging capacity gaps and fostering collaboration, the Nepal Shakers Fellowship will create a nationwide network of empowered youth climate leaders, enabling local initiatives to scale, influence policy, and mobilize communities toward achieving transformative climate impact by 2030.

Specific Objective

To identify and contract a qualified hotel venue in Kathmandu that can provide comprehensive accommodations and services for the successful implementation of the five-day workshop under the “YECAP Nepal Shakers Fellowship 2025” initiative scheduled from 19-24 November 2025. 

YI-Lab invites dynamic, enthusiastic, and experienced hotels to apply for the service.

Requirements

·  Provide comfortable and secure accommodation for approximately 25 participants for five days on a twin-sharing basis, and for an additional 10 participants for two days on a single-sharing basis, ensuring a restful environment that supports learning and networking. In addition, accommodation will be required for 4 YI-Lab team members on a twin-sharing basis.

·     Provide a large hall for plenary sessions with round-table seating arrangements capable of accommodating all participants, equipped with high-quality audio-visual and presentation technology.

·       Offer full-board dining services that include varied menu options for breakfast, lunch, and dinner, as well as morning and afternoon tea/coffee breaks.

·      The venue must be accessible and inclusive, offering facilities that are disability-friendly with ramps, elevators, accessible restrooms, and signage for participants with mobility, visual, or auditory impairments

The potential and interested service provider must submit financial proposals with a description of their experience, as well as a portfolio of their previous assignment. The following documents are expected to be received proposition.

·       Financial proposal indicating consultancy fee and a breakdown of expenses;

·     At least two examples of previous work that are similar in scope and requirements to the five-day bootcamp program under “YECAP Nepal Shakers Fellowship 2025” initiative.

A description of the quality control measures that will be put in place to ensure the deliverables meet the required standards.

Evaluation of the quotations

All applications will undergo an evaluation against a set of evaluation criteria of the call. The evaluation will be done by an Evaluation Committee.

The list of evaluation criteria is as follows:

Application deadline

The Application Deadline is 12 November 2025, 5.30 PM (Nepali Standard Time).
Interested and eligible hotels are requested to submit their required documents through Apply. If you have any questions, kindly reach out to sagar.acharya@youthinnovationlab.org or info@youthinnovationlab.org.