Terms of Reference (ToR) - Expression of Interest (EOI) - Video Content Development
Bhakta Marga, Kathmandu,
Nepal
Job Type: Consulting Service
Deadline: 15 April 2026, 17.00 PM (Nepal Standard time)
1. About the organization
Youth Innovation Lab (YI-Lab) is a not-for-profit civic tech company that works at the intersection of emerging cutting-edge technological tools and their applications by equipping young professionals to solve emerging challenges in our community. YI-Lab’s mission statement is, ‘to engage young people to bridge science to people and policy through innovation’. YI-Lab harnesses indigenous knowledge, citizen science approach, develops low-cost technological solutions, promotes open data, promotes entrepreneurship, and conducts evidence-based advocacy campaigns. YI-Lab provides a conducive environment for young people to co-create solutions for inclusive development.
2. About the project
GRAPE 2 drives sustainable economic development in Nepal by fostering entrepreneurship, strengthening climate resilience, and placing women and youth at the forefront of new growth opportunities. Implemented under the strategic guidance of the Ministry of Land Management, Cooperative and Poverty Alleviation (MoLCPA), the project is jointly financed by the German Federal Ministry for Economic Cooperation and Development (BMZ) and the European Union (EU).
This project will be Implemented by YI-Lab from September 2025 to May 2027, this activity aims to strengthen climate-smart, gender-transformative, and innovation-driven agribusiness ecosystems in Karnali, Sudurpaschim, and Koshi provinces of Nepal by empowering youth, promoting inclusive digital learning, supporting smallholder farmers, and fostering youth-led Agri-enterprises. It focuses on enhancing data-driven agricultural planning, piloting innovative technologies, delivering participatory training, and providing mentorship and bootcamps to build resilient, inclusive, and sustainable agribusiness systems across Koshi, Karnali, and Sudurpaschim Provinces.
2. About the project
GRAPE 2 drives sustainable economic development in Nepal by fostering entrepreneurship, strengthening climate resilience, and placing women and youth at the forefront of new growth opportunities. Implemented under the strategic guidance of the Ministry of Land Management, Cooperative and Poverty Alleviation (MoLCPA), the project is jointly financed by the German Federal Ministry for Economic Cooperation and Development (BMZ) and the European Union (EU).
This project will be Implemented by YI-Lab from September 2025 to May 2027, this activity aims to strengthen climate-smart, gender-transformative, and innovation-driven agribusiness ecosystems in Karnali, Sudurpaschim, and Koshi provinces of Nepal by empowering youth, promoting inclusive digital learning, supporting smallholder farmers, and fostering youth-led Agri-enterprises. It focuses on enhancing data-driven agricultural planning, piloting innovative technologies, delivering participatory training, and providing mentorship and bootcamps to build resilient, inclusive, and sustainable agribusiness systems across Koshi, Karnali, and Sudurpaschim Provinces.
3. Objective
The objective of this consultancy is to storyline the scripts and produce videos for an e-learning platform. The specific objectives are:
1. Produce quality video content for the e-learning platform (estimated 42 lectures (22 Lectures for Course A: Digital Tools for Small Businesses and 20 Lectures for Course B: AI for Climate and Agri-tech Innovation) each of 6-10 minutes, and 2 introductory video for each courses).
2. Produce storyline from the script, and its subtitles that are mutually agreed by Youth Innovation Lab for overall video.
3. Edit and conduct post-production work for the final professional quality videos.
YI-Lab
invites dynamic, enthusiastic, and experienced firm/consultant to apply for the
position.
4. Scope of Work
1. The company will be responsible for filming high-quality footage or developing motion graphics for each video, ensuring clarity and professionalism in presentation.
2. The company will edit the videos, incorporating appropriate animations and visual elements to enhance engagement and comprehension.
3. The entire video content must align closely with the provided storyboard.
4. The company must conduct thorough quality checks to ensure that the videos meet the specified standards for accuracy and clarity.
5. The company should accommodate feedback from YI-Lab and make necessary revisions to the videos throughout the production process.
6. The company must adhere to agreed-upon timelines for the production and delivery of each video, ensuring timely completion of the entire project.
The objective of this consultancy is to storyline the scripts and produce videos for an e-learning platform. The specific objectives are:
1. Produce quality video content for the e-learning platform (estimated 42 lectures (22 Lectures for Course A: Digital Tools for Small Businesses and 20 Lectures for Course B: AI for Climate and Agri-tech Innovation) each of 6-10 minutes, and 2 introductory video for each courses).
2. Produce storyline from the script, and its subtitles that are mutually agreed by Youth Innovation Lab for overall video.
3. Edit and conduct post-production work for the final professional quality videos.
YI-Lab
invites dynamic, enthusiastic, and experienced firm/consultant to apply for the
position.
4. Scope of Work
1. The company will be responsible for filming high-quality footage or developing motion graphics for each video, ensuring clarity and professionalism in presentation.
2. The company will edit the videos, incorporating appropriate animations and visual elements to enhance engagement and comprehension.
3. The entire video content must align closely with the provided storyboard.
4. The company must conduct thorough quality checks to ensure that the videos meet the specified standards for accuracy and clarity.
5. The company should accommodate feedback from YI-Lab and make necessary revisions to the videos throughout the production process.
6. The company must adhere to agreed-upon timelines for the production and delivery of each video, ensuring timely completion of the entire project.
5. Experiences
Experience in producing educational or e-learning videos, with a proven track record of creating engaging and effective content;
Expertise in all aspects of video production, including filming, editing, and post-production, with a portfolio of high-quality video projects;
Proven experience in working with multiple languages, including transcribing and accurately communicating content in both English and Nepali;
Experience in project management, including creating and adhering to schedules, managing resources, and communicating effectively; and,
Well-equipped with updated software and hardware to ensure smooth and high-quality production.
6. Skills and competencies
1.
Strong storytelling skills, with the ability to create clear and engaging
scripts for educational videos;
2. Expertise in video production services, from filming high-quality footage with professional-grade equipment to editing and sound design, resulting in a polished final product; and,
3.
Excellent communication skills, with the ability to communicate effectively
with project team and work collaboratively to achieve project goals.
1.
Strong storytelling skills, with the ability to create clear and engaging
scripts for educational videos;
2. Expertise in video production services, from filming high-quality footage with professional-grade equipment to editing and sound design, resulting in a polished final product; and,
3. Excellent communication skills, with the ability to communicate effectively with project team and work collaboratively to achieve project goals.
7. Tentative tasks and deliverables
Task 1
Create storyline of the scripts for the lecture modules in both English and Nepali languages.
Deliverable 1
Storyline of the scripts for each video module in both English and Nepali languages. (4 days)
Task 2
Filming the lectures and other content for the e-learning platform.
Deliverable 2
Video footage of all lectures, snippets, and other content. (4 days)
Task 3
Editing of the video footage for the e-learning platform. (12 days)
Deliverable 3
Edited draft video footage of all lectures and other content.
Task 4
Prepare SRT/VTT files for subtitles in both Nepali and English languages.
Deliverable 4
SRT/VTT files for each video lecture with subtitles in both Nepali and English languages (4 days).
Task 5
Finalize the edited video lectures and other content for the e-learning platform.
Deliverable 5
Final edited videos for each lecture and other content for the e-learning platform (6 days).
Task 1 | Create storyline of the scripts for the lecture modules in both English and Nepali languages. |
Deliverable 1 | Storyline of the scripts for each video module in both English and Nepali languages. (4 days) |
Task 2 | Filming the lectures and other content for the e-learning platform. |
Deliverable 2 | Video footage of all lectures, snippets, and other content. (4 days) |
Task 3 | Editing of the video footage for the e-learning platform. (12 days) |
Deliverable 3 | Edited draft video footage of all lectures and other content. |
Task 4 | Prepare SRT/VTT files for subtitles in both Nepali and English languages. |
Deliverable 4 | SRT/VTT files for each video lecture with subtitles in both Nepali and English languages (4 days). |
Task 5 | Finalize the edited video lectures and other content for the e-learning platform. |
Deliverable 5 | Final edited videos for each lecture and other content for the e-learning platform (6 days). |
8. Timeline and supervision
The calculated duration for the consultancy will be 30 days effective from the contract signing date. The consultant will directly report to the Program Manager and work together with Program Officer.
9. Payment schedule
1. 60% of the total contractual amount will be paid after the completion and approval of deliverables number 1 to 3.
2. 40% of the total contractual amount will be paid after the completion and approval of deliverables number 4 to 5.
10. Equipment for the assignment
All the equipment required for this assignment shall be managed by the consultant/firm.
11. Confidentiality, non-disclosure, and property right
The Consultant should understand and accept that all the materials produced as a result of his/her work are YI-Lab's property; only YI-Lab shall maintain the right to distribute and/or publish them, though the author may use published materials publicly as an example of his/her work. Any violation of copyright law will be pursued appropriately.
12. Proposal submission details
The potential and interested consultant must submit technical and financial proposals with a description of their experience, as well as a portfolio of their previous work. The following documents are expected to be received as technical and financial proposition.
1. Company Profile (At least two samples of previous productions in line with the technical and creative requirements of the project. To demonstrate your capacity to deliver the project in multiple languages, we request that samples be in Nepali and English);
2. Technical Proposal;
3. Financial Proposal;
Other mandatory documents to be submitted with the above documents are:
1. Copy of organization registration certificate;
2. Copy of PAN/VAT registration certificate; and Latest Tax Clearance Certificate (2081/2082).
Please merge these into a single PDF file before submission.
The potential and interested consultant must submit technical and financial proposals with a description of their experience, as well as a portfolio of their previous work. The following documents are expected to be received as technical and financial proposition.
1. Company Profile (At least two samples of previous productions in line with the technical and creative requirements of the project. To demonstrate your capacity to deliver the project in multiple languages, we request that samples be in Nepali and English);
2. Technical Proposal;
3. Financial Proposal;
Other mandatory documents to be submitted with the above documents are:
1. Copy of organization registration certificate;
2. Copy of PAN/VAT registration certificate; and Latest Tax Clearance Certificate (2081/2082).
Please merge these into a single PDF file before submission.
13. Evaluation of the proposals
All applications will undergo an evaluation against
a set of evaluation criteria of the call. The evaluation will be done by an
Evaluation Committee.
The list of evaluation
criteria is as follows:
S.N.
Basic Requirements
Specific Requirements
Marks Allocated
1.
Technical Expertise
Technical expertise of the
video production team in using modern video production
tools, equipment and software. Evaluate their capacity to
deliver high-quality videos in various formats.
30 points
2.
Experience
Experience of the video production
team in creating educational videos, particularly for e-learning
platforms.
20 points
3.
Language
Working with multiple languages,
including transcribing and accurately communicating content in both
English and Nepali.
10 points
4.
Cost
Overall cost of the proposal and
whether it is reasonable given the scope of the project.
40 Points
All applications will undergo an evaluation against a set of evaluation criteria of the call. The evaluation will be done by an Evaluation Committee.
The list of evaluation criteria is as follows:
|
S.N. |
Basic Requirements |
Specific Requirements |
Marks Allocated |
|
1. |
Technical Expertise |
Technical expertise of the video production team in using modern video production tools, equipment and software. Evaluate their capacity to deliver high-quality videos in various formats. |
30 points
|
|
2. |
Experience |
Experience of the video production team in creating educational videos, particularly for e-learning platforms. |
20 points |
|
3. |
Language |
Working with multiple languages, including transcribing and accurately communicating content in both English and Nepali. |
10 points
|
|
4. |
Cost |
Overall cost of the proposal and whether it is reasonable given the scope of the project. |
40 Points |
14. Application deadline
- Interested consultants/firms are requested to submit their applications by clicking 'Apply Now' by 17:00 PM Nepal Standard Time on 15 April 2026. Please ensure that the following templates are used for the financial and technical proposals.
- Technical Proposal Template Link: Technical Proposal Template.docx
- Financial Proposal Template Link: Budget Template.xlsx
