Key Duties and Responsibilities
A. Project-Specific Finance
• Manage all financial transactions related to the GIZ project in FAMAS accounting system.
• Prepare budget vs. actual expenditure reports on a monthly basis, including variance analysis.
• Ensure donor compliance (GIZ standards) in all financial activities, reporting, and documentation.
• Process and record project-related invoices, advances, reimbursements, and payments.
• Support procurement processes to ensure financial and donor compliance, including documentation of bids and contracts.
• Conduct periodic cash flow analysis and prepare quarterly financial forecasts.
• Maintain and reconcile project-specific petty cash, bank accounts, and ledger balances.
• Track project sub-grants/third-party support, ensuring timely disbursement, financial monitoring, and compliance by partners.
• Coordinate with project team to ensure budget tracking of activities and cost allocations.
• Assist in preparation of donor financial reports, ensuring accuracy and timely submission.
• Support in preparation of financial data for audits (internal, external, and donor-specific).
B. Organizational Finance and Administration
Contribute to development of annual budgets, fiscal year projections, and financial planning for YI-Lab.
• Support financial management of other donor-funded projects as required.
• Ensure organization-wide compliance with tax laws and SWC financial regulations.
• Maintain asset and property management systems and ensure safeguarding measures are in place.
• Provide financial support to project managers during proposal development (budget preparation, costing).
• Assist in organizational audits, renewals, and financial approval processes.
• Support HR and Admin in payroll, staff reimbursements, and travel settlements.
• Supervise administrative functions related to procurement, vendor payments, and inventory management.
Required Qualifications and Experience
• Bachelor’s degree in Finance, Accounting, Business Administration, or relevant field or Master’s degree (preferred).
• Minimum 3 years of progressive experience in financial management, preferably with NGOs/INGOs and donor-funded projects.
• Proven experience managing finances of GIZ, EU or similar donor projects.
• Mandatory proficiency in FAMAS accounting software. Experience with Tally/Swastik is an added advantage.
• Strong knowledge of Nepal tax laws, SWC financial compliance, and audit requirements.
• Demonstrated ability to prepare and analyze financial reports, budgets, and forecasts.
• Experience supervising procurement and compliance processes.
• Excellent command of Nepali and English (spoken and written).
• Strong analytical, problem-solving, and attention-to-detail skills.
• High integrity, transparency, and commitment to YI-Lab’s safeguarding and GESI policies.
4. Reporting and Coordination
• Reports directly to the Project Manager (for GIZ Project finance) and the Finance & Admin Manager (for organizational finance).
• Coordinates closely with project officers, procurement/admin staff, and partner organizations.
• Provides financial guidance to project staff, partners, and fellows to ensure compliance.
Youth Innovation Lab promotes workforce diversity and gives priority to candidates from discriminated groups (woman, Dalit, Janajati, Madhesi/Terai, and other minority communities).
We are having interviews on a rolling basis, and encourage interested candidates to apply as soon as possible. Only shortlisted candidates will be called for an interview.
! Due to high application volume, only shortlisted candidates will be contacted within one week of the deadline. If you don't hear from us by then, consider your application unsuccessful.
Only shortlisted candidates will be called for an interview.
Deadline for submission of application: 12 October 2025
