Request for Quotation (RFQ) for Hotel Accommodations and Services

Bhakta Marga, Kathmandu, Nepal

About the organization

Youth Innovation Lab (YI-Lab) is a not-for-profit civic tech company that works at the intersection of emerging cutting-edge technological tools and their applications by equipping young professionals to solve emerging challenges in our community. YI-Lab’s mission statement is, ‘to engage young people to bridge science to people and policy through innovation’. YI-Lab harnesses indigenous knowledge, citizen science approach, develops low-cost technological solutions, promotes open data, promotes entrepreneurship, and conducts evidence-based advocacy campaigns. YI-Lab provides a conducive environment for young people to co-create solutions for inclusive development. 

About the project

Nepali Yuwa in Climate Action and Green Growth (TheYouthCAN.org) project is funded by the European Union to promote the involvement of young Nepali people in green growth, environmental protection, and combatting climate change. TheYouthCAN.org is a four-year-long project that will be implemented in Madhesh Province, Karnali Province, and Sudurpashchim Province through the consortium partners Youth Innovation Lab (YI-LAB), Restless Development Nepal, CREASION, and CDMS. In 2024, the project will be implemented in Sudurpashchim Province

NYCAGG focuses on working with young people, and empowering and providing them with a platform to aid towards the post-COVID recovery and development process. Furthermore, the activities under Climate Fellowship, Climate Smart Entrepreneurship, Mentee-mentorship, Digital Advocacy, and Youth Sounding Board work towards empowering young people, providing them employment opportunities, generating innovative ideas to address climate and environmental issues, and advocating for policy changes to promote environmental protection.  

YI-Lab invites dynamic and enthusiastic Nepali citizens to apply for the following position. 

Specific Objective

To evaluate and select hotel venues in Dhangadhi that demonstrate the highest capability to provide comprehensive accommodations and facilities for the below-mentioned program:

  • Provincial Kick-off meeting, scheduled for 6 May 2024.

  • Residential training from 7-11 May 2024.

YI-Lab invites dynamic, enthusiastic, and experienced hotels to apply for the service.

Requirements

For the Provincial Kick-off meeting scheduled for 6 May 2024

  • Residential Package for 7 people from 5– 6 May 2024
  • Day Conference Package for 40-50 people on 6 May 2024
  • A venue with a hall that could accommodate 50 people. We plan to have a round table setting (with 7 round tables that could fit 7 people in each table comfortably).

For Residential training from 7-11 May 2024

  • Residential Package for around 16 people
  • A venue with a hall that could accommodate 25 people in a round table setting comfortably.
  • Offer full board dining services that include varied menu options for breakfast, lunch, and dinner, as well as morning and afternoon tea/coffee breaks.

Quotation Submission Details

The potential and interested service provider must submit:

The quotation for above mentioned two events stating the availability and capacity to host both events on the given dates above.

The quotation provided should clearly specify all necessary costs, if applicable, including hall rental, internet, audiovisual equipment, and any other requirements.

The budget should clearly mention the applicable government taxes, and any other relevant costs required to ensure the smooth functioning of the events.

Evaluation of the quotations

All applications will undergo an evaluation against a set of evaluation criteria of the call. The evaluation will be done by an Evaluation Committee.

The list of evaluation criteria is as follows:

S.N 

Basic Requirements 

Specific Requirements 

Marks Allocated 

1. 

Clarity of the quotation 

Detailed breakdown of costs, transparency, and alignment with market rates. 

20 points 

 

2. 

Experience in Hospitality Services 

Demonstrated experience with events of similar size and scope, quality of past work, client testimonials. 

10 points 

3. 

Quality Assurance Measures 

Description of quality control measures and standards for service delivery. 

10 points 

 

4. 

Technical Capability 

Evidence of technical infrastructure and capability to support the event's needs. 

10 points 


We promote workforce diversity and highly encourage all the interested applicants, especially youth and young professionals including those who identify as women and indigenous community members/minority caste groups, to apply.

We are having interviews on a rolling basis, and encourage interested candidates to apply as soon as possible. Only shortlisted candidates will be called for an interview.


Application deadline

The application deadline is 2 May 2023, 5:00 PM (Nepali Standard Time).

Interested and eligible hotels are requested to submit their required documents through Apply. If you have any questions, kindly reach out to sudip@youthinnovationlab.org. 

Quotations will be evaluated on a rolling basis and encourage interested candidates to apply as soon as possible.

Applying Procedure


Please click on Apply Now! button to submit your application. For more information on Youth Innovation Lab, please visit https://youthinnovationlab.org and if you have any inquiries, please contact at info@youthinnovationlab.org.