Request for Quotation (RFQ) for Hotel Accommodations and Services for UNESCO-MIL

About the organization

Youth Innovation Lab (YI-Lab) is a not-for-profit civic tech company that works at the intersection of emerging cutting-edge technological tools and their applications by equipping young professionals to solve emerging challenges in our community. YI-Lab’s mission statement is, ‘to engage young people to bridge science to people and policy through innovation’. YI-Lab harnesses indigenous knowledge, citizen science approach, develops low-cost technological solutions, promotes open data, promotes entrepreneurship, and conducts evidence-based advocacy campaigns. YI-Lab provides a conducive environment for young people to co-create solutions for inclusive development.

About the project

The "Enhancing Media and Information Literacy (MIL) Across Nepal’s Youth Organizations" initiative, led by Youth Innovation Lab with support from UNESCO Nepal, is designed to empower youth organizations with critical MIL skills to navigate digital spaces responsibly, combat misinformation, and integrate MIL principles into their operations. Media and Information Literacy (MIL) provides a set of essential skills to address the challenges of the 21st century including the proliferation of mis- and disinformation and hate speech, the decline of trust in media and digital innovations notably Artificial Intelligence. Through this initiative, youth organizations will gain practical knowledge, tools, and strategies to promote media literacy within their communities and contribute to a more informed and resilient society.

As part of this program, selected organizations will participate in a 1.5-day interactive workshop, where they will engage in hands-on training, and collaborative discussions on MIL integration. The workshop will cover digital safety, critical thinking, and responsible media consumption, equipping participants with the necessary skills to develop and implement a MIL action plan tailored to their organization’s needs.

Beyond the workshop, organizations will receive access to UNESCO’s MIL resources, and opportunities to collaborate with like-minded youth leaders and experts. Participants will be expected to apply the learnings within their organizations.

Specific Objective

To identify and contract a qualified hotel venue in Kathmandu that can provide comprehensive accommodations and services for the successful implementation of the 1.5-day workshop under the MIL initiative.

YI-Lab invites dynamic, enthusiastic, and experienced hotels to apply for the service.

Requirements

·  Provide comfortable and secure accommodation for approximately 25 participants on a single-occupancy basis, ensuring a restful environment that supports learning and networking. In addition, accommodation will be required for 5 YI-Lab team members on a twin-sharing basis. There may also be a need for up to 4 additional single-occupancy rooms, depending on final requirements.

·     Provide a large hall for plenary sessions with round-table seating arrangements capable of accommodating all participants, equipped with high-quality audio-visual and presentation technology.

·       Offer full-board dining services that include varied menu options for breakfast, lunch, and dinner, as well as morning and afternoon tea/coffee breaks.

·       The venue must be accessible and inclusive, offering facilities that are disability-friendly with ramps, elevators, accessible restrooms, and signage for participants with mobility, visual, or auditory impairments

The potential and interested service provider must submit financial proposals with a description of their experience, as well as a portfolio of their previous assignment. The following documents are expected to be received proposition.

·       Financial proposal indicating consultancy fee and a breakdown of expenses;

·       At least two examples of previous work that are similar in scope and requirements to the three-day bootcamp program under “Enhancing Media and Information Literacy (MIL) Across Nepal’s Youth Organizations” initiative.

A description of the quality control measures that will be put in place to ensure the deliverables meet the required standards.

Evaluation of the quotations

All applications will undergo an evaluation against a set of evaluation criteria of the call. The evaluation will be done by an Evaluation Committee.

The list of evaluation criteria is as follows:

Application deadline

The Application Deadline is 11 May 2025, 5.30 PM (Nepali Standard Time).
Interested and eligible hotels are requested to submit their required documents through Apply. If you have any questions, kindly reach out to sagar.acharya@youthinnovationlab.org or info@youthinnovationlab.org.