Terms of Reference (ToR) - Expression of Interest (EOI) - Video Content Development
Bhakta Marga, Kathmandu,
Nepal
Job Type: Consulting Service
Deadline: 20 November 2024, 5.00 PM (Nepal Standard time)
1. About the organization
Youth Innovation Lab (YI-Lab) is a not-for-profit civic tech company that works at the intersection of emerging cutting-edge technological tools and their applications by equipping young professionals to solve emerging challenges in our community. YI-Lab’s mission statement is, ‘to engage young people to bridge science to people and policy through innovation’. YI-Lab harnesses indigenous knowledge, citizen science approach, develops low-cost technological solutions, promotes open data, promotes entrepreneurship, and conducts evidence-based advocacy campaigns. YI-Lab provides a conducive environment for young people to co-create solutions for inclusive development.
2. About the project
While internet usage is on the rise, governments
in South Asia have proposed or are implementing draconian laws to limit digital
rights. Women and youth in South Asia are inordinately impacted by these laws
and practices. Research has demonstrated that few civil society organizations
(CSOs) able to engage in Internet policymaking processes and that the few who
are able to engage are not the people most adversely impacted. In response,
Internews and partners propose Protecting Online Rights of Changemakers (PORCH), a 24-month project aiming to empower youth and women's
voices and promote gender equity and equality in digital and cyber policymaking
in Bangladesh, India, Nepal, and Sri Lanka. PORCH will achieve this overall
goal by increasing youth and women-led CSOs knowledge, inclusion, and
participation in key policy debates around internet governance issues.
2. About the project
While internet usage is on the rise, governments
in South Asia have proposed or are implementing draconian laws to limit digital
rights. Women and youth in South Asia are inordinately impacted by these laws
and practices. Research has demonstrated that few civil society organizations
(CSOs) able to engage in Internet policymaking processes and that the few who
are able to engage are not the people most adversely impacted. In response,
Internews and partners propose Protecting Online Rights of Changemakers (PORCH), a 24-month project aiming to empower youth and women's
voices and promote gender equity and equality in digital and cyber policymaking
in Bangladesh, India, Nepal, and Sri Lanka. PORCH will achieve this overall
goal by increasing youth and women-led CSOs knowledge, inclusion, and
participation in key policy debates around internet governance issues.
3. Objective
The
objective of this consultancy is to storyline the scripts and produce videos
for an e-learning platform. The specific objectives are:
1.
Produce quality video content for the e-learning platform (estimated 25
lectures each of 6-10 minutes, and an introductory video).
2.
Produce storyline from the script, and its subtitles that are mutually agreed
by Youth Innovation Lab for overall video.
3.
Edit and conduct post-production work for the final professional quality
videos.
YI-Lab
invites dynamic, enthusiastic, and experienced firm/consultant to apply for the
position.
The objective of this consultancy is to storyline the scripts and produce videos for an e-learning platform. The specific objectives are:
1. Produce quality video content for the e-learning platform (estimated 25 lectures each of 6-10 minutes, and an introductory video).
2. Produce storyline from the script, and its subtitles that are mutually agreed by Youth Innovation Lab for overall video.
3. Edit and conduct post-production work for the final professional quality videos.
YI-Lab invites dynamic, enthusiastic, and experienced firm/consultant to apply for the position.
4. Experiences
Experience in producing educational or e-learning videos, with a proven track record of creating engaging and effective content;
Expertise in all aspects of video production, including filming, editing, and post-production, with a portfolio of high-quality video projects;
Proven experience in working with multiple languages, including transcribing and accurately communicating content in both English and Nepali;
Experience in project management, including creating and adhering to schedules, managing resources, and communicating effectively; and,
Well-equipped with updated software and hardware to ensure smooth and high-quality production.
5. Skills and competencies
1.
Strong storytelling skills, with the ability to create clear and engaging
scripts for educational videos;
2. Expertise in video production services, from filming high-quality footage with professional-grade equipment to editing and sound design, resulting in a polished final product; and,
3.
Excellent communication skills, with the ability to communicate effectively
with project team and work collaboratively to achieve project goals.
5. Skills and competencies
1.
Strong storytelling skills, with the ability to create clear and engaging
scripts for educational videos;
2. Expertise in video production services, from filming high-quality footage with professional-grade equipment to editing and sound design, resulting in a polished final product; and,
3. Excellent communication skills, with the ability to communicate effectively with project team and work collaboratively to achieve project goals.
6. Tentative tasks and deliverables
Task 1
Create storyline of the scripts for the lecture modules in both English and Nepali languages. (4 days)
Deliverable 1
Storyline of the scripts for each video module in both English and Nepali languages.
Task 2
Filming the lectures and other content for the e-learning platform. (7 days)
Deliverable 2
Video footage of all lectures, snippets, and other content.
Task 3
Editing of the video footage for the e-learning platform. (15 days)
Deliverable 3
Edited draft video footage of all lectures and other content.
Task 4
Prepare SRT/VTT files for subtitles in both Nepali and English languages. (5 days)
Deliverable 4
SRT/VTT files for each video lecture with subtitles in both Nepali and English languages.
Task 5
Finalize the edited video lectures and other content for the e-learning platform. (10 days)
Deliverable 5
Final edited videos for each lecture and other content for the e-learning platform.
6. Tentative tasks and deliverables
Task 1 | Create storyline of the scripts for the lecture modules in both English and Nepali languages. (4 days) |
Deliverable 1 | Storyline of the scripts for each video module in both English and Nepali languages. |
Task 2 | Filming the lectures and other content for the e-learning platform. (7 days) |
Deliverable 2 | Video footage of all lectures, snippets, and other content. |
Task 3 | Editing of the video footage for the e-learning platform. (15 days) |
Deliverable 3 | Edited draft video footage of all lectures and other content. |
Task 4 | Prepare SRT/VTT files for subtitles in both Nepali and English languages. (5 days) |
Deliverable 4 | SRT/VTT files for each video lecture with subtitles in both Nepali and English languages. |
Task 5 | Finalize the edited video lectures and other content for the e-learning platform. (10 days) |
Deliverable 5 | Final edited videos for each lecture and other content for the e-learning platform. |
7. Timeline and supervision
The calculated duration for the consultancy will be 41 days effective from the contract signing date. The consultant will directly report to the Programs Coordinator and work together with Program Associates.
8. Payment schedule
1. 60% of the total contractual amount will be paid after the completion and approval of deliverables number 1 to 3.
2. 40% of the total contractual amount will be paid after the completion and approval of deliverables number 4 to 5.
9. Equipment for the assignment
All the equipment required for this assignment shall be managed by the consultant/firm.
10. Confidentiality, non-disclosure, and property right
The Consultant should understand and accept that all the materials produced as a result of his/her work are YI-Lab's property; only YI-Lab shall maintain the right to distribute and/or publish them, though the author may use published materials publicly as an example of his/her work. Any violation of copyright law will be pursued appropriately.
11. Proposal submission details
The potential and interested consultant must submit technical and financial proposals with a description of their experience, as well as a portfolio of their previous work. The following documents are expected to be received as technical and financial proposition.
1. Company Profile (At least two samples of previous productions in line with the technical and creative requirements of the project. To demonstrate your capacity to deliver the project in multiple languages, we request that samples be in Nepali and English);
2. Technical Proposal;
3. Financial Proposal;
Copy of organization registration certificate; Copy of PAN/VAT registration certificate; and Latest Tax Clearance Certificate. Please merge these into a single PDF file before submission.
12. Evaluation of the proposals
All applications will undergo an evaluation against
a set of evaluation criteria of the call. The evaluation will be done by an
Evaluation Committee.
The list of evaluation
criteria is as follows:
S.N.
Basic Requirements
Specific Requirements
Marks Allocated
1.
Technical Expertise
Technical expertise of the
video production team in using modern video production
tools, equipment and software. Evaluate their capacity to
deliver high-quality videos in various formats.
30 points
2.
Experience
Experience of the video production
team in creating educational videos, particularly for e-learning
platforms.
20 points
3.
Language
Working with multiple languages,
including transcribing and accurately communicating content in both
English and Nepali.
10 points
4.
Cost
Overall cost of the proposal and
whether it is reasonable given the scope of the project.
40 Points
11. Proposal submission details
The potential and interested consultant must submit technical and financial proposals with a description of their experience, as well as a portfolio of their previous work. The following documents are expected to be received as technical and financial proposition.
1. Company Profile (At least two samples of previous productions in line with the technical and creative requirements of the project. To demonstrate your capacity to deliver the project in multiple languages, we request that samples be in Nepali and English);
2. Technical Proposal;
3. Financial Proposal;
Copy of organization registration certificate; Copy of PAN/VAT registration certificate; and Latest Tax Clearance Certificate. Please merge these into a single PDF file before submission.
12. Evaluation of the proposals
All applications will undergo an evaluation against a set of evaluation criteria of the call. The evaluation will be done by an Evaluation Committee.
The list of evaluation criteria is as follows:
|
S.N. |
Basic Requirements |
Specific Requirements |
Marks Allocated |
|
1. |
Technical Expertise |
Technical expertise of the video production team in using modern video production tools, equipment and software. Evaluate their capacity to deliver high-quality videos in various formats. |
30 points
|
|
2. |
Experience |
Experience of the video production team in creating educational videos, particularly for e-learning platforms. |
20 points |
|
3. |
Language |
Working with multiple languages, including transcribing and accurately communicating content in both English and Nepali. |
10 points
|
|
4. |
Cost |
Overall cost of the proposal and whether it is reasonable given the scope of the project. |
40 Points |
13. Application deadline
- Interested individuals are requested to submit their applications by clicking 'Apply Now' by 5:00 PM Nepal Standard Time on 20 November 2024. Please ensure that the following templates are used for the financial and technical proposals.
- Technical Proposal Template Link: Technical Proposal Template.docx
- Financial Proposal Template Link: Budget Template.xlsx
